 AP・AR Coordination
• Enters, applies and posts daily cash receipts such as cash, checks, wire transfers, credit cards to invoices in the system.
• Prepares and transmits bank deposit
• Maintains bank accounts by monitoring transactions, balances and outstanding/pending amounts.
• Monitors and processes credit card payments and adjustments.
• Responsible for the collection and ensures customers pay on-time by sending statements for customers with overdue.
• Posts accounts payable and receivable entries, answers inquiries and follows up, as necessary.
• Gathers necessary information to set up ACH/Wire transfer activities.
• Performs accounts payable clerical tasks such as reviewing, posting bills, communicating with vendors, and preparing payment such as checks/ACH/Wire transfer.
• Reconciles bank statements by comparing statement with general ledger.
• Supports Office Manager for processing month-end, quarter-end, year-end closing related tasks.
• Cooperates and supports the Office Manager with the minor tasks for external auditors required for conducting annual year end audit, sales tax audit, etc.

 Administrative/HR
• Manages and maintains timecard, vacation and sick leave balance of each employee.
• Greets visitors and direct them to designated personnel; provides general supports to visitors.
• Responds and directs telephone calls; takes or transfers messages as necessary.
• Maintains office supplies and equipment; refills supply and plans for repairs as necessary.
• Arranges hotel, airline, rental car and taxi reservations for management and guests from abroad.
• Communicates with third party vendors.
• Sends mail and packages; Receives, sorts and distributes daily mail to appropriate personnel.
• Periodically prepares various administrative reports for management.
• Sorts and maintains in files received data and source documents.
• Makes appointments, coordinates meetings, and schedules conference rooms for management.
• Performs data entry and scan documents.
• Assists in resolving any administrative problems.
• Run company’s errands when necessary.


• Suggests management for office improvement ideas.
• Supports management in any administrative/HR related work and special duties that are assigned by the management.

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by management.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with management, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.
• Supports co-workers and other departments when requested by management.

QUALIFICATIONS

EDUCATIONAL Bachelor’s degree (B.A.) from four-year university; or equivalent combination of education and experience.
WORK EXPERIENCE Accounting related work for more than 1 year preferred

JOB REQUIREMENTS

WORK ENVIRONMENT Office
TOOLS/EQUIPMENT General Office equipment such as phones, fax, copier, PC, printer and scanner. Software includes the use of Windows operating system, MS office, Sage and
QuickBooks