General Position Summary The office administrator will provide administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

Essential Job Functions

- Track the inventory of office supplies and replace them as necessary

- Order uniforms upon requests

- Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors

- Coordinate company seasonal events

- Assist HR with the renewal of health/commercial insurances, travel policy, compliance and 401K

- Arrange working visa for employees coming from HQ and facilitate children’s school enrollment and residency

- Manage vendor relationships, POs, price negotiations and projects

- Maintain computers, laptops and servers with outside IT vendor

- Maintain copy machines, printers, phone systems, landscape and pest controls

- Manage annual/quarterly/monthly maintenance of forklift, air conditioning and company cars

- Handle terms and pricing for leasing contracts

- Handle mails and other correspondence with HQ in Japan