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Bil E/J Office & Executive Administrative Assistant  (447625)

Essential Functions of the Job:

1. Provide administrative support to Representative and other CA office members.

2. Travel arrangements (transportation, accommodation) of Representative and other Headquarters hired staffs of CA office.

3. Handle messages, mails in and out, answer and screen telephone calls.

4. Plan and coordinate meetings including meals and restaurant bookings.

5. Prepare, assemble and distribute documents for meetings and presentations.

6. Plan special events of company as requested.

7. Administer necessary filing and records for the company.

8. Prepare and process expense report (for Representative)

9. Maintain calendar for Representative (and others as requested)

10. Email and business correspondence in both English and Japanese.

11. Provide translation services (English to Japanese and Japanese to English)

12. Communicate with appropriate departments (including Tokyo) and human resources execute and/or coordinate CA office activities

13. Handle sensitive and confidential information

14. Coordinate and accommodate visitors

15. Maintains office supplies, order items when needed, keep records of inventory.

16. Interacting with all staff members regarding service, supplies and incoming/outgoing correspondence

17. News clip and assemble/prepare necessary market data in relation to company business on a periodical basis (US economy general data, Multifamily and other properties)

18. Other duties as assigned

Minimum Qualifications:

1. Strong communication skills

2. Bilingual in English and Japanese with strong verbal and written communication skills

3. Significate experience as administrative assistant and interpreter

4. Advanced proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint)

5. Knowledge of document processing, files and records management, and designing forms

6. Knowledge of principles and processes for providing department support including meeting quality standards for all reports and correspondences

7. Ability to maintain discretion and confidentiality

8. Superior analytical, interpersonal, organizational and time management skills

9. Must be able to consistently achieve high work standard

10. Must demonstrate flexibility and adaptability to rapid change

11. Acute attention to detail

Education and Experience:

1. Minimum 3 years’ experience working with senior level management and administrative assistant of company.

2. Bachelors’ degree preferred

3. Knowledge in startup company is a plus.

詳細情報Job Detail

Job Category Admin/Secretarial
Position Bil E/J Office & Executive Administrative Assistant
Job Order # 447625
Salary DOE
Working Location Irvine
Hours 8-5
Days M-F
Bonus Y
Parking Yes
Medical Yes
Dental Yes
Holiday Y
Sick Leave Y
Vision Yes
401K Y
Profit Sharing TBA
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