ESSENTIAL JOB FUNCTIONS

Accounts Payable

• Reviews all invoices for appropriate documentation and approval prior to payment

• Prints and obtains signatures on all accounts payable checks

• Distributes signed checks as required

• Prepares garnishment checks per reports from payroll

• Acts as liaison between corporate and branch accounts payable departments

• Answer all vendors inquires

• Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files

• Assists corporate financial officers and branch personnel as necessary

• Prepares cleared checks for storage

• Assists in monthly closings

• Performs filing, coping, and scanning

Accounts Receivable

• Posts customer payments by recording cash, checks, and credit card transactions

• Prepares bank deposits, general ledger postings and statements

• Posts revenues by verifying and entering transactions from local deposits

• Updates receivables by totaling unpaid invoices

• Maintains records by microfilming invoices, debits, and credits

• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade

promotions, customer service departments, and from customers

• Resolves valid or authorized deductions by entering adjusting entries

• Resolves collections by examining customer payment plans, payment history, credit line, coordinating

contact with collections department

• Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts

receivable account, verifying totals, preparing reports