Note that NY is preferred but may consider someone who can report to San Jose, CA office.

Job Summary:

Main responsibilities include payroll administration, 401(k) administration, health insurance administration, and other benefits administration. Also supports other HR functions such as health and safety, personnel change communications, and compliance related tasks.

Duties/Responsibilities:

1. Exercise confidentiality and information protection protocols and protect all confidential and personal information. Keep trained and updated on all confidentiality and data protection protocols.

POSITION: HR Generalist-payroll and Benefit specialist HOW REC’D:

SALARY: $ DOE HOURS: 9-17 DAYS: M-F

2. Perform payroll related functions by checking attendance and availability of paid time off and sick leave balances in payroll system; by entering and maintaining employee payroll and benefits information in the payroll system; by processing monthly exempt payrolls, by processing quarterly and yearend adjustments for expats; and by training employees to use the payroll system to obtain payroll information.

3. Maintain payroll and benefits related reports, budgets, and data. Create specific reports as requested.

4. Enters updated compensation and benefits data into PayScale.

5. Administer company sponsored employee ancillary benefits (short term disability, long term disability, and New York DBL); ensure timely and accurate enrollment; report monthly totals to insurance provider accurately and in a timely manner; prepare posting details and submit to administration for payment in a timely manner. Record data into YTD reports in a timely and accurate manner.

6. Report New York PSL deductions to insurance provider and Administration contact in an accurate and timely manner. Work with Administration to ensure proper reporting and payment of deducted amounts.

7. Administer company sponsored employee health benefits (Medical, Dental, and Vision); ensure timely and accurate enrollment; checking provider billing statements for accuracy, prepare posting details, and submit to Administration contact for payment in a timely manner. Record data into YTD reports in a timely and accurate manner.

8. Administer employee voluntary benefits (AFLAC, TSA, and Dependent Care FSA), ensure timely and accurate enrollment; report deductions to benefits provider in an accurate and timely manner; prepare posting details, and submit invoices to administration for payment in a timely manner. Report enrollments and changes to HR Team member responsible for payroll in a timely and accurate manner.

9. Check accuracy of funding in the Company 401(k) Plan.

10. Support external and internal audits for payroll, benefits, and 401(k) Plan.

11. Supports handbook and business trip policy updates, safety updates, health and benefits, business driver safety, office safety protocols, and other training prepared internally by the HR Team.

12. Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.

13. Responsible for open enrollment, new enrollment, changes to employee account, and other benefits related administration.

14. Responsible for maintaining necessary employee I-9 records and copies. Follows up for documents requiring updates, moves, and adds documents in a timely manner. Ensures documents are completed and verified in an accurate and timely manner.

15. Keeps updated and accurate records of employee counts for NHA and GMG, and when requested for group affiliates.

16. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

17. Immediately notifies supervisor (or supervisor’s manager in supervisor’s absence) for any issues or concerns.

Shared Responsibilities:

1. Supports, participates, and completes other projects and programs as assigned or requested.

2. Performs time sensitive back-up functions during team members absence. Cross-trains in areas where training may be required.