EMPLOYMENT REQUIREMENTS:

Job Description

The Senior HR Manager/Office Administrator is a dual role position that reports directly to the President/CEO and will serve as a strategic business partner to the President and executive staff in San Jose, CA. A member of the senior management team, the Sr. HR Manager/Office Administrator will partner with the heads of the business groups and their management teams to create and drive various HR initiatives, including organizational development, compensation, and succession planning that will bring business strategies to life, anticipate business challenges and opportunities, lead and manage change, and achieve business and organizational objectives.

In addition, the role is responsible for overseeing operational administration such as office protocols, facilities, and vendor management. The successful candidate is an organized, service-oriented, self-starter, able to work independently and collaboratively within a fast-paced and lean mission-oriented organization. Qualified candidates will have experience in Human Resources as well as office administration.

The human resources functions include responsibilities that deal with the needs and activities of the organization's people.

• Recruiting

• Talent Management

• Training

• Immigration

• Focal/Performance Management

• Incentive Bonus Program Management

• Employee Benefit Administration

• Payroll Management

• Database Management

Among other responsibilities, the successful candidate will:

• Partner with the heads of business groups to drive organizational culture and to effectively facilitate and manage organizational change.

POSITION: Senior HR Manager/Office Administrator HOW REC’D: Email

SALARY: Up to 120k HOURS: 8:00-16:45 (currently remote, will be hybrid) DAYS: M-F

• Assess organizational morale; conduct "pulse checks;" develop and recommend ways to optimize employee engagement, commitment and productivity including communication, rewards, involvement programs, etc.

• Partner with the leadership team to align performance measures with compensation systems.

• Design and administer bonus and incentive compensation plans.

• Manage the performance coaching process, disciplinary review and action plans.

• Assess legal risk and determine when legal counsel should be involved.

• Be a hands-on HR practitioner with the proven ability to investigate and assess situations, assist managers with progressive discipline plans, and coach them in performance improvement plans.

• Manage a full spectrum of employee relations activities including compliance-related programs, legal investigations and interventions, policy development and management, employee counseling, management coaching, and employee communications.

• Develop and execute regular all employee meetings and other business-specific meetings to increase face-to-face communication with the leadership team.

• Lead the implementation of HR Best Practices and maintain a local HR network to leverage trends, best practices, and recruiting strategies.

• Provide managers and employees with HR tools and information to increase their professional effectiveness.

• Work with managers and employees to solve immediate issues in real time.

• Deliver business-specific and HR programs, procedures, policies and processes balancing a sound understanding of the business needs of each organization with corporate goals and objectives.

• Identify and implement policies and procedures to ensure a safe, organized, convivial, empowering, and nondiscriminatory workplace.

• Develop recruiting and retention strategies and succession-planning process.

• Analyze data, prepare reports, and make recommendations on a variety of HR issues.

• Develop and deliver training programs, personal and career development, team building, and leadership development to promote a highly effective organization.

The office administration functions include:

• Manage office environment, maintain organization charts and employee directory.

• Provide a variety of light administrative support for the executive leaders and others as needed including travel and meeting arrangements.

• Work with various departments to maintain company annual budgets relating to office and facilities.

• Organize office events, special projects, and team social activities.

• Proactively manage facilities, including kitchen, office supplies, decor and office shipping/receiving.

• Maintain relationship with office vendors; authorize payments, service contracts, and ensure building maintenance is being performed on a consistent basis.

• Strong time management and organizational skills coupled with a sense of urgency and strong work ethic.

Qualifications

Key Competencies:

• Business acumen and understanding of financials and HR related IT systems; the ability to integrate HR and business strategies.

• Experience with assessing and driving corporate culture and organizational change.

• Strong interpersonal and organizational leadership qualities.

• The ability to work strategically, implement effectively, and deliver on commitments.

• Experience working within a PEO structure, a plus.

• Exceptional communication skills.

• Strong analytical problem-solving skills.

• Proven project management experience leading teams to address complex issues.

• Effective in influencing, negotiating and managing conflict.

Position Requirements:

Bachelor's degree in Business Administration, Human Resources or related field of study, MBA or Master's degree in Human Resources Management preferred. A minimum of eight years HR generalist experience. Candidates must have proven ability to develop strong, influential working relationships at all levels; to coach managers and employees; resolve conflict; interpret policy; and create a strong understanding behind the philosophy of programs and policies, including initiatives that come from Corporate. Candidates must be team-oriented and thrive in a dynamic, fast- paced, results-oriented environment; be self-motivated; and be able to work both autonomously and collaboratively. Prefer experience working in a site leadership role that includes a PEO.