<Receptionist Job>

· Answer phone calls and transfer calls to the appropriate employees

· Check each department’s schedule to see who is in office and who is out

· Greet, take temperature, and sign customers in

· Maintain and clean the conference room and make coffee if needed

· Check the mini-refrigerators and make sure water bottles are properly stocked

· Maintain visitor sign-in binder

· Bring mail and packages to the appropriate employees

· Prepare and give return packages to the appropriate carrier

· Bring payment checks and bills to accounting department

· Clean the breakroom every afternoon from Monday-Thursday

· Take breakroom inventory every Friday and report low inventory items

· Keep up-to-date with water and dry-cleaning deliveries

· Keep up-to-date with pest control visits

· Help the maintenance dept. with making invoices

· Help maintain restroom inventory

<Accounting Job>

· Email parts and service invoices to customers daily

· Email statements to customers every 1st week of every month

· Contact customers for updated contacts

· Contact customers in regards to late payments every 1st week of the month

· Assist with filing once every 2-3 weeks

<HR/Admin. Job>

· Assist with finding and contacting companies for quotes for various services

· Assist with finding furniture/vehicles and compare pricing

· Assist with tech issues and help troubleshoot if needed

· Keep up-to-date with and find more information regarding COVID-19 travel

· Translate emails or documents if needed

· Create various excel/word documents whenever needed