Essential Job Functions

ACCOUNTING ASSISTANCE

· Responsible for the data entry for NAV.

· Prints Statements to Sales Customers.

· Sends AR invoice history reports to sales staff.

· Processes the credit/debit memo.

· Processes, Reviews, and responds credit check references.

· Update (un)realized exchange rate gain/loss data and file.

· Update incoming wire report and notice Export customers.

· Update Spoilage list

· Processes A/R check to make a deposit.

· Post ACH and Wire Transfer deposits.

· Processes A/P invoices to pay the check.

· Prepare and Post prepaid expenses.

· Assists with Corporate card payment monthly.

· Processes broker commissionsd and update broker lists.

· Updates Velocity Report when necessary.

· Mails out payment checks, post ACH/Wire Transfer payments, and file invoices.

· Processes phone/employee purchase orders and input the inquries and data into NAV

· Checks and makes cross reference individual customers with payments from Credit Cards, PayPal and Amazon deposits.


· Export sales data from accounting system to make sales breakdown lists as well as sales history report by item.

· Update sales sales discount and cost data.

· Update Month-End Closing Sales data (Sales Breakdown, Sales Histtory by item, Top Customers, D2C Sales List, etc).

· Prepare a consolidated financial statement on a quarterly basis.

· Makes a list of 1099-MISC form vendors.

· Collects W-9 forms for new clients, suppliers, and vendors.

INVENTORY CONTROL ASSISTANCE

· Revises incoming and outgoing reports to match them with reports issued by factory and the warehouse, units, and expiration dates.

· Performs other tasks as needed to ensure accurate and efficient inventory control.

· Performs end-of-the month inventory reconciliations for MNF and the warehouses.

· Applies cost to short code product file.

· Updates Spoilage List and keep it current at all time.

· Updates AP Clearing file.

· Enters A/P Trucking Company/Warehouse Invoice.

· Updates Freight Capitalization file.

· Double check individual promo orders.

ADMINISTRATIVE SUPPORT

· Answer and routing incoming phone calls.

· Greets visitors.

· Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.

· Sorts and distributes incoming and outgoing mail.

OTHER & MISCELLANEOUS

· Seeks constant improvement, more efficient and less costly ways and means in work processes.

· Performs special projects and other miscellaneous duties as assigned by the Management.

· Maintains high ethical standards in the work place.

· Reports all irregular issues and problems to management for solution.

· Maintains good communication with management, office staff members and outside contacts.

· Complies with all company policies and procedures.

· Responsible for maintaining a clean and safe working area.

· Answers and routing incoming phone calls. Receives and routing incoming mails.

· Handles and takes care of guests from MMIC or Pacific Nutritional Foods, Inc (PNF) when needed.

Qualifications

Education Experience

· Associate’s Degree (A.A.) from two-year College or technical school; or equivalent combination of education and experience.