General Position Summary
This position is responsible for coordinating and managing a variety of office administration functions including accounting and payroll support, day-to-day office management and reception, shipping/receiving, human resources, purchasing, and sales and service support in both US and German branch offices.
Essential Job Functions


Procurement/Logistics Management
• Ensures accurate, smooth and efficient procurement and delivery of products and parts by overseeing staff who are engaged with activities including import/export, shipping documentations, customs, brokers, government agencies and shipping companies.
• Maintains inventory levels at an optimum level, being aware of sales trends versus inventory levels.
• Communicates with Japan branch in regards to product availability and complaints.
• Collect import, export, shipping documentation, review and processing.
• Create report for insurance company.
• With knowledge of export and import regulations, prepare shipping document. (Export, Import and domestic shipment)
• Daily tracking & follow up on all shipments. Arrange shipment on forwarding specified destinations.
• Awareness of import & export regulations of documentation, packaging and labeling requirements for each country, and prepare such.
• Involve with the physical shipment handling. Able to handle 100+ lbs shipment with use of hand tools, such as dolly.
• Create shipment. Able to pack product with secure cushions. Maintain all shipping materials, such as boxes, cushions and shipping tapes, etc.
• Create and handle wooden crate shipment
• Investigate and resolve troubled shipment. Keep management informed of any issues or problems.
• Communicate with custom brokers on documentation. If necessary, research and prepare document.
• Communicate with the freight forwarders in managing shipment schedules.
• Answer general inquiries from customers, vendors, or other colleagues and assist their shipment.
• Hazardous Goods knowledge preferred.

Office Administration
• Studies and implements management policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures.
• Directs services such as computer and office equipment maintenance and repair, supplies, mail, data storage and files.
• Manages and renews contracts with corporate service agencies, such as insurances, benefits, vehicles, investment, etc.
• Prepares and files statements and reports for government and insurance agencies as required.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Coordinates activities of various departments or workers within the Company.
• Interprets and applies laws, rules, and regulations applicable to the organization.
• Handles employees’ inquiries in regards to the office of Oregon branch.