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Bilingual En/Jp Sr. Executive Assistant  (71668-1)

*Will support relocation

EMPLOYMENT REQUIREMENTS:
- Bilingual in English/Japanese (read & write)
- BA/BS degree is required.
- Must be able to work overtime and travel including weekend.
- Work is required 24/7 responsibility.
- Must be able to keep Confidentiality.

DUTIES:
• Arrange extensive domestic/international travel itineraries, including flights, lodging and ground transportations for the Executive.
• Handle heavy calendaring; domestic and international travel scheduling.
• Manage Executive's workflow including mail, correspondences, screening telephone calls, scheduling and coordinating calendar without errors and in a timely manner. Appropriately determine priorities, prepare responses, and/or refer appropriately. Anticipate needs and issues where possible.
• Compile accurate and complete data, correspondences, reports, presentations and recommendations in a timely manner.
• Coordinate meeting and travel schedules among executive assistants from all other branch offices globally.
• Over-communicate with executives and other executive assistants.
• Coordinate and finalize schedule for all board meetings with assistants from portfolio companies and other VC firms.
• Attend to personal matters for the Executive.
• Stay current on all activities/commitments of the Executive and anticipate needs and assist accordingly.
• Prepare and execute wire transfers for all business and personal investments as necessary; coordinate with finance staff, and others with regard to the Executive and family activities.
• Complete assigned special projects and ensure high quality deliverables within established timeframes.
• Maintain files in an organized and current manner with the appropriate safeguarding of confidential or proprietary information.
• Prepare accurate and complete monthly expense reports.
• Maintain accurate, current and complete Executive’s database.
• Collect and prepare complete information for the Executive’s use in discussions/meetings; coordinate preparation of materials and information for the Executive’s speaking events and conferences attended.
• Provide back-up support to other executive assistants and Executives from other branch offices as necessary.
• Work at firm wide events such as holiday events, team building events which may require travel.

詳細情報Job Detail

Job Category Other
Position Bilingual En/Jp Sr. Executive Assistant
Job Order # 71668-1
Salary $120K(DOE) /yr
Working Location Menlo Park
Hours 9-18
Days M-F
Bonus Yes
Parking No
Medical Yes
Dental Yes
Holiday Yes
Sick Leave Yes
Vision Yes
401K Yes
Profit Sharing
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