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Temp to Hire / Office Assistant  (43958-7)

- Bilingual (reading, writing, and speaking) in Japanese is not necessary but it is a plus.

General Position Summary
Responsible for receipt of accurate documents for aerospace materials such as packing slip, certificate of conformance, test reports and labeling against purchase order. In addition, this position provides export and activities complying to regulations including Export license internal control and Shipper’s Declaration for Dangerous Goods.

Essential Job Functions
RECEIVING DOCUMENTATION REVIEW 40%
● Logs in receiving notes from freight forwarders.
● Contacts vendors to find out delivery schedule.
● Receives shipping documents from vendors as PDF file. Reviews packing slip and documents for quantity, part number, due date and other details.
● When order is chemical material, checks shelf life, date of manufacture, date of expiration, lot number.
● When order is hazardous material, checks Material Safety Data Sheet and examines class and division of hazardous material which is regulated by IATA (International Air Transport Association) regulation.
● Determines UN number(or ID number of Proper Shipping Name/description of the hazardous material).
● Examine whether the order requires export license or no license required.
● Creates discrepancy reports and return notes when necessary.
● Communicates directly with vendors, freight forwarders and customers to perform above tasks.
● Coordinates return of materials due to incorrect quantity, damages or short shelf life.
● Maintains organized documents for filing and submitting for invoicing as needed.
● Receives invoices from vendors to check purchase price, amount, and freight charge and other charges.
● Responsible for international and domestic receiving and shipping.
● Enters data into system to perform above tasks.

SHIPPING 40%
● Arranges shipping coordination based on customer shipping instructions.
● Determines inland freight charges for prepaid freight and other charges.
● Handles special shipping issues when needed.
● Prepares Shipper’s Declaration for Dangerous Good for hazardous shipments.
● Creates and posts sales invoices. Creates credit invoices as needed.
● Provides invoices and air/ocean waybills in PDF file to customers by email.
● Receives invoices from freight forwarders, checks information before submitting to management to approval.
● Negotiates shipping rates as needed. Provides estimate rate to customers when needed.
● Coordinates Export license and determines requirement and internal control.
● Enters data into system to perform above tasks.

OTHER & MISCELLANEOUS 20%
● Provides weekly inventory report to customers.
● Performs monthly inventory check based on freight forwarder information.
● Performs special projects and other miscellaneous duties as assigned by managers.
● Trains temporary employees when needed.
● Maintains high ethical standards in the work place.
● Reports all irregular issues and problems to supervisors for solution.
● Maintains good communication with managers, office staff members and outside contacts.
● Complies with all company policies and procedures. Complies with government regulation on trade.
● Responsible for maintaining a clean and safe working area.

Job Dimensions (skills, knowledge & abilities)
Corporate Skills -
Communication, Dependability/Reliability, Flexibility/Adaptability, Judgment, Initiative/Follow Through, Teamwork.

Essential Job Dimensions -
Accuracy, Attendance & Punctuality, Attention to Detail, Planning & Organizing, Japanese and Local Business Practices, Japanese Language, Negotiation, Product Knowledge, Research, Vendor Relations.

Qualifications
Education & Work Experience -
● Associate’s Degree equivalent from two-year college or technical school; or equivalent combination of education and related experience.
● One or more years of previous experience that includes order processing.

Tools & Equipment -
● General office equipment including phones, fax, copier, personal computer, scanner, etc
● Software includes the use of Windows operating system, MS Office, familiarity with Axapta enterprise resource planning system and related modules.

Certificates / Licenses -
● Certification of Dangerous Goods Regulations (Preferred)

Supervisory Responsibilities -
● None

Work Environment & Physical Demands
Work Environment -
The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work is performed in an office environment. Travel may be required occasionally.

Physical Demands -
The physical demands described here are representative of those that must be met by an employee to successfully the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.



詳細情報Job Detail

Job Category Admin/Secretarial
Position Temp to Hire / Office Assistant
Job Order # 43958-7
Salary $15-16/hr
Working Location Northridge
Hours 8 - 5
Days M - F
Bonus
Parking No
Medical Unknown
Dental Unknown
Holiday
Sick Leave Yes
Vision Unknown
401K
Profit Sharing
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