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Bill in E/J Executive Assistant  (43928-5)

Job Summary

Executive assistant will provide high-level administrative support to a team of three executives. He/She will assist executives to be more effective in daily operations. He/She will also serve as a liaison between executives, departments, and staffs.


Job Duties & Responsibilities:
(These duties are not exclusive and with consideration of the job requirements and employees’ skills. This job description can be added to or taken away from at the discretion of the employee’s immediate supervisor.)

General Duties:
• Maintains calendar
• Makes arrangements and coordinates all details for meetings, conferences, and special events
• Takes meeting notes
• Arranges travel itineraries
• Prepares and facilitates correspondence
• Prepares reports, presentations, and other documents
• Runs and summarizes various sales report
• Organizes and prioritizes multiple projects and follows through on issues in a timely manner
• Conducts research related to projects
• Handles confidential documents and information
• Communicates with vendors and professionals on behalf of executives
• Acts as a liaison between employees and executives
• Handles personal errands and tasks
• Proactively identifies ways to improve effectiveness and productivity of executives
• Assists and coordinates Xxxx related projects
• Monitors and verifies daily Xxxx financial tractions with Accounting department

Job Skills and Requirement:
• Excellent listening, verbal, and written communication skills
• Fluent in speaking, reading, and writing Japanese and English
• Able to travel between Japan and US
• Energetic and detail-oriented
• Ability to handle multiple projects at time
• Good follow through on action items
• Open, pleasant and friendly personality
• Demonstrated ability to assist executive on time management
• Collaborate with executive team and handle confidential information
• Team-oriented attitude
• Self-motivated and strong work ethic
• Professional and confident
• Proven ability to be flexible and adapt to change
• Understanding of business acumen and financial statement
• Proficiency in MS Office
• Fast learner and takes initiative to get things done
• Excellent analytical, research, and critical think skills

詳細情報Job Detail

Job Category Admin/Secretarial
Position Bill in E/J Executive Assistant
Job Order # 43928-5
Salary $60K ~ $70K
Working Location Irvine
Hours 8 - 5
Days M - F
Bonus Yes
Parking Yes
Medical Yes
Dental Yes
Holiday Yes
Sick Leave Yes
Vision Yes
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